Hired Equipment
In light of the ongoing response to the Los Angeles County fires, it has been noted that the “Incident Safety Awareness for Hired Vendor Diplomas” of certain suppliers assisting with these incidents are nearing expiration. As these suppliers play a crucial role in providing indispensable services to CAL FIRE and the residents of California, effective immediately the expiration of all diplomas issued in 2024 have been extended through March 31 or one year from date of issue, whichever is later.
At times when the equipment needed to control an emergency incident exceeds the resources of the California Department of Forestry and Fire Protection (CAL FIRE), the department hires the equipment and services of the private sector to supplement its own resources. In so doing, CAL FIRE attempts to obtain those resources that exactly meet the resource needs of the Incident Commander, at a price that is fair to the contractor and which represents a prudent expenditure of state taxpayer funds.
The intent of publishing and distributing this information is to provide all prospective Suppliers access to the terms and conditions for entering into an EERA with CAL FIRE.
Suppliers who object to the terms and conditions contained herein should not enter into an EERA with CAL FIRE.
Supplier Participation Manual
CAL FIRE’s Hired Equipment Program Supplier Participation Manual contains excerpts from the policies, procedures, and payment rates used by CAL FIRE. These policies define the terms and conditions for entering into an Emergency Equipment Rental Agreement (EERA) with CAL FIRE. These terms and conditions reflect the business needs of CAL FIRE, and as such, these are the business rules of CAL FIRE. These policies, procedures, and rates are not laws or regulations, although in some cases they reflect the requirements of applicable laws and regulations.
This manual contains all rules and requirements necessary to become a supplier with CAL FIRE.
Update Insurance Documentation
To update your General Liability, Workers’ Compensation insurance-related documents and DVBE/Small Business Status, kindly submit all forms as separate PDF files to:
hiredequipmentinsupdate@fire.ca.gov
You must also send a copy to your local hired equipment coordinator (HEC) at the email address listed below in the HEC contact list (bottom of this page).
Your local HEC is still your first point of contact for questions and concerns.
Obtain Unique Entity Identification
All suppliers doing business with the State of California must first register and obtain a Unique Entity Identifier (UEI) number through the US General Services Administration.
Please visit sam.gov to begin or renew your registration.
Contact your Local Hired Equipment Coordinator
For assistance with this program, contact the Unit Hired Equipment Coordinator in the Unit where your equipment is stored.
Below is a list of contact information of each CAL FIRE Unit and the counties within.
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Amador-El Dorado (AEU) |
San Diego (SDU) |
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Northern Region
Southern Region
No Supplier is guaranteed any amount of business as a result of entering into an EERA with CAL FIRE. CAL FIRE uses established guidelines to distribute assignments for incident fire suppression and support equipment. The intent of these guidelines is to maintain fair business practices and distribute assignments with as many Suppliers as possible while being fiscally responsible with state taxpayer funds.
CAL FIRE incident commanders determine what equipment is needed to support an incident logistically and operationally to accomplish incident objectives. Suppliers are not participants in the processes in determining incident equipment or personnel needs.
For comments and suggestions regarding the Hired Equipment Program, or Supplier Participation Manual:
Phone:
1 (916) 845-8650
Email:
sachiredequipment@fire.ca.gov
Mail:
Statewide Hired Equipment Coordinator
California Department of Forestry and Fire Protection
PO Box 944246
Sacramento, CA 94244-2460